Bi-weekly summary of handbook changes

Announcements - Public
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Summary of merge requests for opencraft/documentation/public from 2024-01-09

Merge request: [STAR-3443] Add information about Tempo account creation
Description: This MR adds basic information about Tempo accounts and how to use them.

Testing instructions:

  • Read the text and add/comment as necessary

Author: Gabriel D’Amours

For more details visit: #556.

Merge request: refactor: Move Pooja from Falcon to Bebop
Description: … and add cell-specific vacation rule for Falcon.

With Pooja moving to Bebop, Falcon is back to four members and therefore needs a slightly larger holiday buffer.

Lastly, Rafay left the team so remove him from Bebop.

Tickets

CC @tecoholic @XnpioChV

Author: Tim Krones

For more details visit: #555.

Merge request: docs: move the DevOps summary forum post responsability to FF Managers
Description: I suggest changing the responsibility to post the DevOps Review in the forum after the sprint to the FF Manager.

The FF Manager needs to check the entries at the end of the sprint. It will be easier for him to post the summary at the end of this check than for the FFs.

Author: Rômulo Penido

For more details visit: #554.

Merge request: build: fix the condition for forum summaries
Description: This is related to the forum thread with documentation summaries.

Bash uses the “negative reminder”, so this calculation returns -1 when we compare a date before April 18th. Instead of using the absolute value, we can change the comparison to 0, so the condition is true for both 1 and -1.

Author: Piotr Surowiec

For more details visit: #553.

Merge request: [BB-8270] Recruitment, newcomer and mentoring improvements
Description: The MR improves the handbook guidelines and documentation related to recruitment process, newcomer, and mentor roles.

  • remove any references to the screening review and trial period review
  • emphasize newcomer responsibilities
  • emphasize and clarify mentoring responsibilities
  • explicitly layout the evaluation criteria in the context of a trial project
  • add a template for submitting developer and trial project reviews

Author: Arunmozhi

For more details visit: #551.

Merge request: [BB-8162] Tackling sprints without enough tasks & last resort backlog
Description: Ticket

PR to implement the changes resulting from the discussion at
https://forum.opencraft.com/t/tackling-sprints-without-enough-tasks/1615

Introduces a new process for managing sprints with insufficient tasks,
including a “Last resort” backlog and additional responsibilities for
Sprint and Epic Planning Managers to ensure proper task estimation and
workload balance.

  1. Changes in processes/sprints.md:

  2. Changes in roles/list.md:

    • Several updates were made to the role of the Sprint Planning
      Manager:
      • Ensuring all tasks have been estimated at the sprint estimation
        cut-off point.
      • Checking if the work scheduled matches the cell’s capacity.
      • Addressing undercommitment in sprint preparation.
      • Overseeing backlog grooming to ensure it is properly maintained.
    • For Epic Planning Managers, new responsibilities include:
      • Managing the planned workload on epics to match cell capacity.
      • Actions to take if the workload is above or below cell capacity,
        such as informing the recruitment manager, creating tasks for
        epic owners, communicating with the business development specialist, and
        discussing the issue on the forum.
    • Rendered: https://opencraft.gitlab.io/-/documentation/public/-/jobs/5764561052/artifacts/preview/roles/list.html#sprint-planning-manager

Author: Xavier Antoviaque

For more details visit: #547.