Hello @Ali, first of all, the checklist is pretty cool!
My feedback about it:
Run this checklist a few weeks before your vacation. There are a number of tasks that should be completed, by the latest, the sprint before your vacation begins
This is partially true. There are cases when announcing a vacation could be 2-3 days before the actual time off. The handbook says:
Make sure to book your vacation:
For 1 day off, 3 days in advance
For 2 days to 1 week off, by Thursday evening of the week preceding the sprint in which time off starts
For more than a week off, two weeks in advance.
If you decide to travel and still work, it’s useful to let everyone know, but it’s not necessary to go through the vacations process. As long as you have a good internet connection and maintain work hours and communication / reactivity levels, you can work from anywhere
Although this is correct - as far as I remember correctly - it would be great to mention updating the contact sheet’s availability graph. That helps a lot sometimes.
This is probably an issue in the handbook as well because I cannot see it mentioned, but I believe that besides epic owners this checklist item should be duplicated for client owners as well.
Confirm that the epic reviewer is willing to manage the epic while you’re away
Here, an action item could be to ping the backup person and discuss the time off with him on the epic. That way we could ensure that this point is not missed and the other person is aware of the time off.
Transfer any applicable knowledge to the epic reviewer
We could mention that it should be done on the epic itself in a form of a comment, or shared google doc(s), or similar.
Select the roles and rotations you’d have if you were not on vacation
- Code Reviewer - Actually this is everyone’s responsibility, so it is not needed I think.
- OSPR Liaison, Community Liaison, DevOps specialist, Official Forum Moderator, Ops Reviewer, and Business Development Specialist are missing from the list if I did not miss any.
- “Set a reminder for the sprint before you leave to check if there are newcomer reviews assigned to you while you’re away” and " Check if there are newcomer reviews assigned to you while you’re away" are kind of duplication.
- “Are there newcomer reviews assigned to you while you’re away?” - To me it is weird we could set “yes” and the checklist item can be marked as done. I would assume that the only acceptable answer is “no” since we have to have a reviewer replacement
- " Check if there are any outstanding tasks or reviews assigned to you while you’re away" - same as above
Besides the above, it is a really nice work! Thank you for this, it is awesome!