Btw, @KatiaDimova brought up a good point that I had missed about bringing partners to the coworking week:
I noticed in the forum that some of your colleagues are planning to come with partners, families, pets. That’s okay, just pls note that the current proposal is for max of 25 pax, so a small additional fee would apply for any extra guests (30per person per night and 50 Euro per pet per week with a quota of max 2 pets). These extras can be paid by each person directly on spot by card, so that it doesn’t interfere with your company budget.
I didn’t remember there was a max number of guests, so it is good to figure it out now. OpenCraft can cover the group up to the current 25 from the quote, but since the bill is already quite high, that would stop there. Since it looks like we will exceed this number, we can have the extra costs being paid directly by the extra guests & pets, what Katia is suggesting seems fair - especially since it means the couples will be getting the double-rooms.
If we are less than 25 people from the team, to donate the extra places to partners in a fair way, we could divide the extra costs among all those who bring a partner - eg if we are 23 people from the team, and 4 people bring partners, those 4 people would pay for 2 people in total, or 0.5 extra person per couple, ie 30 euros / 2 = 15 euros per day.
Does that sound fair? And good for you too @KatiaDimova ?